Policies your committee
can actually adopt.
Every P&C needs the same handful of policies, and every P&C writes them from scratch at 10pm the night before the meeting. These are free to copy, adapt and adopt — yours to keep, whether or not you ever use Bilby Bunch.
Take it
Read it on the page or download the PDF. Nothing to sign up for, no email required.
Change it
Fill in the brackets and cut what doesn't fit. Every template says what you need to decide for yourselves.
Adopt it
Circulate it with the agenda, move the motion, record the version in the minutes. Done properly, it's a five-minute item.
Share it back
Improved one, or written something we haven't? Send it in — we credit every contributor.
The library
Conflict of Interest Policy
A parent's business quotes for the fete. Someone's partner applies for the canteen role. This is how you handle it properly — and prove you did.
MoneyFinancial Controls Policy
Two signatures, clear limits, and a bank account nobody can operate alone. The policy that keeps volunteers safe as much as the money.
MoneyReserves and Investment Policy
A big fundraising year leaves cash sitting in a transaction account. This sets out how much you hold, where it goes, and the controls around moving it.
Reimbursement and Expenses Policy
Stop the shoebox of faded receipts. Clear rules on what's claimable, what's not, and how fast the treasurer pays.
Privacy Policy
You hold parents' contact details and information about their children. This sets out how you look after it — and when you delete it.
Complaints and Grievances Policy
Most committee blow-ups are procedural, not personal. A written path from raised to resolved keeps disagreements from becoming resignations.
Code of Conduct
What members and office-bearers agree to when they join the committee — and what happens when they don't.
Social Media and Communications Policy
Who can post as the P&C, what goes up, and the rules about photographs of children.
Volunteer Policy
Recruiting, inducting and supervising volunteers, including working-with-children requirements.
Record Keeping and Retention Policy
What the association keeps, for how long, and who can get at it — including the handover.
Fundraising and Donations Policy
Approving fundraising activity, handling donations, and what the money can be spent on.
Event Risk Management Policy
Risk assessments for fetes, discos and working bees, and the insurance questions to ask first.
You won't find a child safety policy or a food safety policy here. Both sit under state regulatory schemes that differ meaningfully across Australia, and a template adopted verbatim in the wrong state is worse than no template at all. For those two, start with your state's education department, your state P&C or P&F body, and your local food authority.
Send us your policy
Your committee has already solved something another committee is struggling with tonight. Send it in, tell us how you want to be credited, and we'll publish it under the same open licence as everything else here.
A real person reads every submission. Nothing is published automatically.